Job Description

Grants Manager

The Grants Manager's main function is to secure and manage grant funding that provides the financial resources needed to make affordable homeownership and repair work possible. The Grants Manager is responsible for the full grant lifecycle, including grant preparation and writing, compliance monitoring, reporting, and closeout. This role prepares technical grant applications by compiling data, documentation, timelines, and budgets, and writing clear narratives that demonstrate project impact. The Grants Manager ensures all construction and repair projects comply with federal, state, and local grant requirements, maintains comprehensive compliance documentation, and coordinates grant closeout processes to ensure the successful completion of all grant-funded activities.

Compensation:

We believe in fair, market-informed compensation that recognizes the skills, experience, and contributions each team member brings to our mission. In addition to wages, we value the full employee experience, including benefits and a positive work environment. The posted pay range reflects the anticipated starting range for this position and may be adjusted based on the selected candidate's experience, qualifications, and internal equity considerations. The top of the range is not intended to represent the maximum amount this position could earn over time.

Benefits:

We care deeply about supporting the people who help carry out our mission, and we are pleased to offer a benefits package designed to support the well-being of our team members. Full-time employees receive fully funded health insurance, with a cost-sharing option for covered dependents, as well as dental and vision insurance at a shared cost. Part-time employees have access to health insurance for themselves and covered dependents at a shared cost. In addition, full-time employees receive $50,000 of fully funded life insurance, and we also offer a Simple IRA retirement plan with a 3% company match for all employees to help support long-term financial security.

Desired Personal Traits:

• Highly organized
• Great attention to detail
• A master of multitasking
• Must be dependable, able to learn and grow professionally, be detail-oriented, and self-motivated.
• Passionate about solving housing insecurity issues and working in the nonprofit industry.

Essential Functions:

Grant Prospecting & Application

• Researches and identifies available funding opportunities for organizational programs and projects.
• Maintains an organized database of funding opportunities and application timelines
• Prepares and writes high-quality technical grant applications for housing and construction-related funding opportunities.
• Gathering of all needed supporting documentation and application materials, such as letters of support, legal documents, project data, supporting documentation, timelines, and detailed budgets.
• Writes clear and compelling grant narratives that effectively communicate project goals, community impact, and alignment with funder priorities.
• Coordinates with construction, repair, and finance staff to gather necessary information for grant applications.
• Ensures grant applications meet all technical requirements and submission deadlines.
• Efforts result in increased financial support to carry out the organization's work

Grant Compliance Management

• Creates an organized database to track reporting deadlines, goal achievement metrics, etc., to ensure efficient oversight of funded projects.
• Develops quality partnerships with funding agencies
• Prepares, gathers, and submits all required reports and documentation
• Ensures the organization is operating in compliance with all grant requirements
• Ensures all construction and repair projects comply with specific grant requirements, including prevailing wage, procurement standards, and reporting timelines.
• Develops and maintains systems for tracking grant compliance across multiple projects.
• Stays current on federal, state, and local grant regulations and requirements.
• Serves as the primary point of contact for grant compliance questions and issues.
• Conducts regular compliance reviews and audits of grant-funded activities.
• Identifies and addresses compliance concerns proactively.
• Develops and maintains compliance checklists and procedures.

Documentation & Record-Keeping

• Maintains accurate and comprehensive records of contractor payments, labor compliance, and procurement documentation as required by funding sources.
• Tracks and documents grant-specific milestones, including start dates, completion dates, and progress benchmarks.
• Ensures all required documentation is collected and properly filed for each grant-funded project.
• Maintains organized filing systems (physical and digital) for grant compliance records.
• Ensures documentation is audit-ready at all times.
• Manages the retention of compliance records in accordance with grant requirements.

Reporting & Communication

• Prepares and submits required compliance reports to funders on schedule.
• Works closely with finance staff to ensure proper tracking and reporting of grant-funded activities.
• Coordinates with construction and repair program staff to gather necessary compliance information.
• Communicates grant requirements clearly to project managers and contractors.
• Responds to funder inquiries and requests for information.
• Prepares materials for grant monitoring visits and audits.
• Presents data to staff leadership and board regarding prospective funding and grant spenddown.

Cross-Departmental Coordination

• Works collaboratively with construction, repair, and finance staff to ensure compliance.
• Provides training and guidance to staff on grant compliance requirements.
• Coordinates with the Director of Construction Strategy & Planning on compliance systems and policies.
• Participates in grant planning to ensure compliance considerations are addressed upfront.

Grant Closeout

• Manages the grant closeout process for completed projects, ensuring all final requirements are met.
• Prepares and submits final grant reports, financial documentation, and project outcomes.
• Coordinates with finance staff to reconcile grant expenditures and resolve any final compliance issues.
• Ensures all closeout documentation is properly archived for audit and organizational records.
• Tracks grant closeout deadlines and ensures timely completion of all final deliverables.

Education, Knowledge, Skills, and Abilities Required:

• A minimum of four years' experience in grant writing and management with a proven record of successfully obtaining funding.
• Experience with state grants and/or housing-related grants and programs preferred (MSHDA, FHLB, New Markets Tax Credits, Brownfield, Land Bank, etc.).
• Experience in managing complex grants preferred.
• Experience in securing seven-figure grants preferred.
• Willingness to learn and grow within the field.
• Able to follow directions and manage time efficiently.
• Self-motivated

Other Requirements:

• Willingness to work outside of standard office hours on occasion to attend the organization's events.
• Willingness to travel in-state and out of state for appropriate trainings and conferences.
• Comfortable with regular use of computers, software, and office equipment: Microsoft Office Suite, Adobe, internet, printer/scanner, email, and web-based calendars, and the ability to learn new programs as needed.
• Must pass Criminal Background Check (convictions will be reviewed based on the seriousness of the crime, and a conviction does not necessarily mean disqualification)
• Must pass a Sexual Offender Check. Being listed will result in automatic disqualification from employment

Supervisory Controls and Responsibilities:

This position does not oversee any staff. This position reports to a member of the senior leadership team.

Physical Demands & Work Environment:

This job operates primarily in an office setting. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee primarily performs desk work, requiring them to sit or stand for long periods of time. The position will also include light physical tasks, such as handling office supplies, files, and office equipment weighing less than 40 pounds. All staff are required to perform cleaning and organizing activities supporting the organization's overall operations, which may require light physical activity.

Note:

The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this job. They are not an exhaustive list of all responsibilities, duties, and skills required of the position. All employees may be assigned other duties at any time.

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